Job Announcement

Elizabeth Baptist Church Job Announcement

Positions Available

Housekeeper | Events Administrator | Worship & Arts Admin. Asst | Ministry & Fellowship Admin. Asst

Housekeeper (Environmental Services) Part-time Weekend and Evenings

Elizabeth Baptist Church (EBC) is looking for a proficient and dependable person to serve as Housekeeper maintaining the cleanliness and sanitation of the facilities where needed and/or assigned while ensuring the functionality and safety of all EBC owned and operated facilities.

Qualifications

High School diploma or GED
Excellent verbal communication skills
Two years or more work experience in commercial facilities capacity
Valid Georgia driver’s license
Reliable mode of transportation and able to drive Georgia’s interstate system
Dependable and timeliness with ability to independently or within a team setting
Ability to use a ladder and work at a height of 7 feet.
Able to lift up to 25 pounds on to a material cart or table
Capable of bending at the waist and knees and work in tight areas

Job Knowledge:

Familiar with usage of generalized floor cleaning equipment bucket and mop, etc.
Advanced knowledge of cleaning products and handling blood borne pathogens and body fluids
Knowledgeable of Microsoft Excel and Outlook

If you are interested in this exciting career opportunity in our ministry, resumes may be sent to This email address is being protected from spambots. You need JavaScript enabled to view it.

Position Title: Events Administrator

Application Process:

Submit Resume, Three Professional References Contact Information
and Cover Letter by May 31st to This email address is being protected from spambots. You need JavaScript enabled to view it.

Reports To: Director of Pastoral Administration Events & Planning

Principal Function: Provides administrative support under the supervision to Director of Pastoral Administrations Events &Planning assisting in administering church calendar, facility schedules, operational forms, staff meetings, special events and other administrative duties in a professional manner.

Responsibilities: • Generate excellent customer service by returning and following up with calls and e-mails within 24 hours.
• Document detail communication reports for Events Dept.
• Prepares and/or generates routine department reports, correspondence, letters, memoranda, forms, monthly reports, and other documents applying proofreading and editing skills.
Receives, reviews, routes and/or processes office forms, event program planning packets, requests, reports, files and other documents.
• Maintain and update facility scheduler with department’s calendar of event dates weekly.
• Responsible for processing and filing administrative request forms, generating weekly/monthly reports of event program planning packets, input evaluations and attendance at events.
• Maintain a file for all administrative request forms for processing and archiving. Update event forms as needed.
• Coordinates Event Planning Packets, Debrief Forms, Basecamp, and Share Point administration for onsite and offsite events.
• Coordinates departmental, special events, projects and tasks that may require a volunteer team.
• Coordinate front desk volunteers for weddings and funerals held on the weekends.
• Enrolled in a life group study and attends worship service.
• Provides professional communication at all times with supervisor and staff in a manner of Christ likeness.
• Perform other duties assigned in a professional and team spirit manner. Work Hours
• Monday - Thursday 12:00pm - 7:00pm (Part Time)
Hours may flex due to scheduled church-wide events and staff meetings

Title:Worship & Arts Administrative Assistant

Reports to: Director of Worship & Arts

Hours:Part-Time (Flexible Schedule) or Full-Time

Staff Responsibilities:

Provides administrative and record keeping support to the Director of Worship & Arts and all entities within the Worship & Arts Division.

Purpose of Position:

Administrative Assistants ensure the efficient day-to-day operation of the office, and support the work of management and other staff.

Principal Responsibilities:

Administrative Assistants perform a wide range of duties including some or all of the following:

Reception

Answer general phone inquiries using a professional and courteous manner
Direct phone inquiries to the appropriate staff members
Reply to general information requests with the accurate information
Greet clients/suppliers/visitors to the organization in a professional and friendly manner

General Ministry Protocols:

Respond to ALL supervisor communications punctually.
Do what is best for the mission of the Elizabeth Baptist Church at all times.
Love all worship services and always do what’s best for the EBC worship service.
Be early to the office, all meetings, worship services or anything that is on your schedule – as well as stay the full time.
Assist other staff in task/ministries as assigned
Complete task assigned to you by deadline
Have a positive, worshipful “whatever it takes” attitude
Maintain a vital and growing personal walk with the Lord through committed Bible study and prayer.
Be organized, efficient, committed to time maximization and able to manage your list of responsibilities
Work while you are at work (be focused, not working on personal tasks, etc.)
Set specific goals for your area that are easily measured on a weekly basis
Add value to every task that you work on, every meeting you attend and every request made of you
Pray daily for the people who serve on your teams

Specific Duties:

Manage and maintain Ministry Director schedules. It is REQUIRED to always keep the Director of Worship & Arts prepared at MINIMUM 90 days out from all required events & departmental schedules.
Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
Open, sort, and distribute incoming correspondence, including faxes and email.
File and retrieve corporate documents, records, and reports.
Greet visitors and determine whether they should be given access to specific individuals.
Prepare responses to correspondence containing routine inquiries.
Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
Prepare agendas and make arrangements for committee, board, and other meetings.
Make travel arrangements for Director’s.
Compile, transcribe, and distribute minutes of meetings.
Attend meetings in order to record minutes.
Meet with individuals, special interest groups and others on behalf of Director’s.
Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software. (However, NOTHING goes out without prior approval & signature of Director of Worship & Arts)
Set up and oversee administrative policies and procedures for offices and/or organizations.
Supervise and train other clerical and administrative staff for individual units.
Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
Interpret administrative and operating policies and procedures for employees.
A church email will be provided. All Elizabeth Baptist Church related business must be distributed and received through this source
Due to confidentiality, emails should not be distributed on behalf of 3rd parties and it is NOT permissible to share any member contacts with 3rd parties!
Please carbon copy (CC) the Director of Worship & Arts in all emails sent from this email address
Other General Responsibilities
Support and reinforce the Mission, Vision, Purpose and Core Values of EBC.
Adhere to church approved guidelines as set forth in Elizabeth Baptist Church’s Bylaws and Policies and Procedures Manuel (One will be provided)
Maintain a vital and growing personal walk with the Lord through committed Bible Study, prayer and meditation
Develop personal evangelism opportunities within and outside the church
Financially support the work of ministries of Elizabeth Baptist Church by TITHING and participating in other ministry efforts.
Perform other duties as need and assigned by the Worship & Arts Director and/or Senior Pastor

Skills:

At least 3-5 years of previous experience Administrative Support (preferred in a Church Multi-Site Context).
Action-oriented and display focus, passion and initiative.
Committed to improvement, seeks constructive criticism, understands strengths and weaknesses

Experience with both Mac and PC computer Platforms.
Excellent customer service skills.
Able to lead and mentor a team.
Have interpersonal skills to deal effectively with all business contacts.
Professional appearance and demeanor.

RESPONSIBLE FOR ALL COMMUNICATIONS ON REALM
MANAGE PATHWAYS- data entry of all new members, call new prospects for choir and praise team , run monthly attendance reports, update rosters , communicate to groups, send birthday cards to everyone in department ,manage group structure
Work varied shifts, including weekends and holidays
Able to effectively communicate in English, in both written and oral forms.

Education/Qualifications:

2 years Vocational Certificate or Associates Degree in Business Administration. Bachelor’s Degree preferred.
Well diverse in Microsoft Office, Spreadsheets and Mapping

Ministry & Fellowship Administrative Assistant

Reports to: Ministry Fellowship Director

Hours:Part-Time (Flexible Schedule) or Full-Time

Staff Responsibilities:

Provides administrative and record keeping support to the Director of Ministry Fellowship and all entities within the ministries within the division.

Purpose of Position:

Administrative Assistants ensure the efficient day-to-day operation of the office, and support the work of management and other staff. Assists director in support of church ministry development and deployment.